Recruiting Coordinator (Contract)

RECRUITING COORDINATOR (Contract)

Hybrid, Bucharest, Romania

JOB OVERVIEW

The Recruitment Coordinator (Contractor) plays a crucial role in the recruitment process at Legion Technologies. Responsible for managing various aspects of the hiring process, the Recruitment Coordinator ensures smooth coordination between candidates, hiring managers, and the recruitment team. This role involves a combination of administrative tasks, communication with internal stakeholders, and attention to detail to facilitate an efficient hiring process.

Contract for approximately 8 months.

Please note that this role is 11am to 8pm RO. All candidates must be willing and able to work these hours to meet business needs for the duration of the contract period.

RESPONSIBILITIES AND DUTIES

1. Interview Planning and Coordination:

• Prepare Interview Plans and store them in the designated shared drive.
• Manage the Greenhouse Applicant Tracking System, which includes but is not limited to: opening requisitions, managing open roles, coordinating interviews and interview schedules, managing candidates and prospects, ensuring scorecards are completed, etc.
• Update job descriptions and create custom questions for job postings.
• Add custom questions to job posts and ensure rule activation.
• Create forms if necessary for candidate communication.
• Edit and update interview plans and scorecard attributes in Greenhouse.
• Ensure notifications include coordinators and recruiters in each stage of the process.

2. Candidate Management:

• Post job openings and double-check salary ranges.
• Add Agency recruiters if within budget, and clean old candidate records.
• Schedule interviews according to the interview plan and coordinate with hiring managers.
• Work directly with hiring managers in Greenhouse and communicate interview details.
• Coordinate with the interviewing team for availability and preferences.
• Keep consistent communication with candidates to ensure best-in-class experience

3. Referral Program Management:

• Acknowledge referral emails and maintain the Employee Referral Bonus Program tracker.
• Manage referrals from offer to payout, including sending notifications and updating records.

4. Interview Scheduling:

• Schedule all candidates promptly, and ensure candidates are moving forward or rejected within the process and in a timely manner.
• Refer to interview plans for scheduling guidance.
• Mark responsibility in requisitions to receive interview schedule notifications.
• Check candidate time zones and correct any discrepancies before scheduling.
• Verify team availability and resolve Zoom issues if necessary.
• Communicate with candidates regarding rejections on time, personalize communications within these rejections

5. Onboarding and PeopleOps Support:

• Maintain internal trackers for new hires and onboarding; facilitate document uploads.
• Send welcome emails to new hires and select appropriate email templates.
• Coordinate with HR for document signing and send necessary forms.
• Create JIRA tickets, save offers, and initiate background checks using HireRight and CheckR.
• Communicate background check standards to candidates and facilitate the process while maintaining timely and consistent communication.
• Assist in setting up new hire meetings, training, and onboarding plans.
• Send onboarding emails, employee handbooks, and new hire information.
• Update JIRA tickets and coordinate with relevant teams for introductions and setups.
• Facilitate swag orders and orientation sessions for new hires.

And, other responsibilities as assigned or required.

REQUIRED SKILLS AND QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, or related field is a plus
• Proven 2+ years experience in recruitment coordination or HR administrative roles.
• Ability and willingness to work 11am-8pm RO, Monday through Friday.
• Fluent or Native in English is a must have language skill for this role.
• Familiarity with Applicant Tracking Systems (ATS), preferably Greenhouse.
• Strong organizational skills with attention to detail and ability to multitask.
• Excellent communication skills, both written and verbal.
• Self-starter who is able to work independently
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.

ABOUT LEGION

Join Legion's mission to turn hourly jobs into good jobs. We're a hybrid, mission-driven team seeking exceptional talent to propel this vision. Embrace a culture that's collaborative, fast-paced, and entrepreneurial. With us, you'll grow your skills, work closely with experienced executives, and contribute significantly to our mission. Our award-winning AI-native workforce management platform is intelligent, automated, and employee-centric and proven to deliver 13x ROI. We help labor-intensive organizations maximize labor efficiency and employee engagement simultaneously. Legion has earned recognition for its innovation, including spots on the Inc. 5000 list, Forbes’ Next Billion Dollar Startups, and awards for our AI technology. Backed by leading investors such as Norwest Venture Partners, Stripes, First Round Capital, XYZ Ventures, Webb Investment Network, Workday Ventures, and NTT DOCOMO Ventures, we're making real change.

If you're ready to make an impact and grow your career, Legion is where you belong. Join us in making hourly work rewarding and fulfilling.

BACKGROUND AND OPPORTUNITY

There are almost 75 million hourly workers in the United States, representing more than half of the entire workforce. Historically, managing hourly employees has been difficult due to high attrition (average of 60%) and high replacement costs (average of $3,200 per employee in retail). The ongoing labor shortage and competition from the gig economy, make it more difficult to attract and retain hourly employees. The top reasons hourly employees leave their jobs are a lack of schedule empowerment, poor communication with employers, and an inability to get paid early. Gen Z and the millennial workforce demand gig-like flexibility, modern technology, and compelling work options. Legion’s mission is to turn hourly jobs into good jobs, serving the hourly workers who make up the majority of the US workforce. We believe in empowering employees and helping employers be efficient and innovative by enabling intelligent automation powered by Legion’s Workforce Management platform to optimize labor efficiency and enhance the employee experience simultaneously. Legion WFM was built for the cloud with AI at the core and is designed to handle the complexity of modern businesses and meet the needs of today’s hourly employees. Our team is comprised of dedicated individuals from all backgrounds and experiences, globally distributed across all time zones.

For more information, visit https://legion.co

EQUAL EMPLOYMENT OPPORTUNITY

Legion Technologies is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will be considered for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.

DISABILITY ACCOMMODATION

For individuals with disabilities who need additional assistance at any point in the application and interview process, please email work@tuhustle.com

Legion is an equal opportunity employer. All applicants will be considered for employment without attention to race, religion, color, sex, sexual orientation, gender identity, age, national origin, veteran, disability status, or any other basis covered by appropriate law.

How We Determine What We Pay

As a fully remote employer, Legion determines pay for positions using local, national, and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living. For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicant’s location, level of experience, education, and specialized knowledge and skills. Additionally, we consider the external market rate, the amount we have budgeted internally, and internal equity within the company for the same position. An employee/candidate with a stronger skill set will receive higher pay.

Job Applicant Privacy Policy

This Job Applicant Privacy Policy (“Policy”) describes how Legion Technologies, Inc. (“Legion”, “we”, “us” and “our”) collects, uses, and discloses “personal information” as defined under California law from and about job applicants who are residents of California.

This Policy does not apply to our handling of data gathered about you in your role as a user of our consumer-facing services. When you interact with us as in that role, the Legion Privacy Policy applies.

1. Types of Personal Information We Handle

   We collect, store, and use various types of personal information through the application and recruitment process. We collect such information either directly from you or (where applicable) from another person or entity, such as an employment agency or consultancy, background check provider, or other referral sources. This information includes:

   • Identification and contact information, and related identifiers such as full name, date and place of birth, citizenship and permanent residence, home and business addresses, telephone numbers, email addresses, and such information about your beneficiaries or emergency contacts.
   • Professional or employment-related information, including:
     • Recruitment, employment, or engagement information such as application forms and information included in a resume, cover letter, or otherwise provided through any application or engagement process; and copies of identification documents, such as driver’s licenses, passports, and visas; and background screening results and references.
     • Career information such as job titles; work history; work dates and work locations; information about skills, qualifications, experience, publications, speaking engagements, and preferences; and professional memberships
   • Education Information such as institutions attended, degrees, certifications, training courses, publications, and transcript information.
   • Legally protected classification information such as race, sex/gender, religious/ philosophical beliefs, gender identity/expression, sexual orientation, marital status, military service, nationality, ethnicity, request for family care leave, political opinions, and criminal history.
   • Other information such as any information you voluntarily choose to provide in connection with your job application.

2. How We Use Personal Information

   We collect, use, share, and store personal information from job applicants for our and our service providers’ business and operational purposes in the recruitment process such as: processing your application, tracking your application through the recruitment process, contacting references with your authorization, conducting background checks you authorize, and making hiring decisions. We will also use job applicant information for internal analysis purposes to understand the applicants who apply and to improve our recruitment process. We may sometimes need to use applicant information for legal purposes, such as in connection with any challenges made to our hiring decisions.

3. With Whom We Share Personal Information

   We will disclose job applicant personal information to the following types of entities or in the following circumstances (where applicable):

   • Internally: to other Legion personnel involved in the recruiting and hiring process.
   • Vendors: such as technology service providers, travel management providers, human resources suppliers, background check companies, and employment agencies or recruiters, where applicable.
   • Legal Compliance: when required to do so by law, regulation, or court order or in response to a request for assistance by the police or other law enforcement agency.
   • Litigation Purposes: to seek legal advice from our external lawyers or in connection with litigation with a third party.
   • Business Transaction Purposes: in connection with the sale, purchase, or merger.
4. How to Contact Us About this Policy – If you have any questions about this Policy, please contact work@tuhustle.com.