Travel Coordinator

Description

We are seeking a Travel Coordinator to manage and coordinate the company’s business travel, including booking accommodations, handling insurance, and serving as the internal point of contact for both employees and vendors.

📍 Work location - Remote from Ukraine

Responsibilities

• Book flights, hotels, and transportation for employees' business trips, ensuring the use of allocations where available
• Assist employees with travel planning and coordination
• Act as the travel system (Mesh) administrator and operate all troubleshooting related to it
• Be the focal point for suppliers (i.e., travel agencies, hotels, and airlines)
• Negotiate contracts and travel prices, source the best prices, and liaise with agents directly on any changes or operational requirements
• Collect and approve financial statements and invoices, and submit to the Finance department as required, and ensure all necessary payments have been received on time
• Assist the Finance Department with invoice queries as they arise
• Act as emergency contact for travel issues

Requirements

• 2+ years of experience in Operational roles, such as a Coordinator, PA, Office Manager, or equivalent
• Experience in coordinating business travels
• Experience working with a Travel system (i.e., Mesh, CombTAS, Egencia, TravelPerk)
• Experience working with C-level executives
• Fluent communication skills in English. Additional European languages -an advantage
• Excellent negotiation and interpersonal skills
• Experience working under pressure with excellent organizational and time management skills
• Proven ability to juggle multiple projects simultaneously with a keen eye for detail
• Knowledge of Google Workspace - an advantage

Benefits

• Professional training and certifications covered by the company (AWS, FinOps, Kubernetes, etc.)
• International work environment
• Referral program – enjoy cooperation with your colleagues and get a bonus
• Company events and social gatherings (happy hours, team events, knowledge sharing, etc.)
• Wellbeing and professional coaching through Oliva Health
• English classes
• Soft skills training

Country-specific benefits will be discussed during the hiring process.

Automat-it is committed to fostering a workplace that promotes equal opportunities for all. We firmly believe that cultivating a diverse workforce is crucial to our success. Our recruitment decisions are grounded in your experience and skills, recognizing the value you bring to our team.