Program Coordinator - Global Pediatric Education

SHIFT:

Day (United States of America)

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP’s Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.


A Brief Overview

The Children's Hospital of Philadelphia (CHOP) is excited to announce a unique opportunity to join our Global Pediatric Education team within our world renowned Global Medicine program. We are looking for a Program Coordinator for our international observership program.

Role Overview:

In this exciting, well-established position, you will screen, communicate with, onboard, and support doctors, nurses, and other clinicians who come from around the world to learn as observers from CHOP experts in dozens of areas of clinical practice. You’ll also work closely with clinical and administrative personnel across CHOP to communicate about logistics, ask and answer questions, and meet deadlines to clear international observers to start their experiences.

We are looking for someone who is committed to sharing CHOP’s knowledge and expertise to improve health for children around the world. If you’re passionate about working with professionals from diverse cultures, being a team player who works with multi-disciplinary teams, detail-oriented, and able to think innovatively – we would love to hear from you!

This role administers program(s) and provides oversight and support to program staff in coordinating program services.

What you will do

• Oversee day-to-day operations and work product
• Monitor and coordinate program operations, resources and projects including develop project plans and facilitate the resolution of issues.
• Enact policies and procedures, and maintain related documentation and databases.
• Collaborate across teams and serve as the primary liaison for the program.
• Oversee and participate in team, project and program meetings.
• Manage and maintain operating budget, supplies and resources.
• Maintain program metrics and related tools and regularly reports results.
• Monitor and support related finance, accounting and billing functions.
• Coordinate information collection, compilation and dissemination as required.
• Provide advanced administrative support as needed.
• Perform other duties and projects as required.

Education Qualifications

• High School Diploma / GED Required
• Bachelor's Degree Preferred

Experience Qualifications

• At least one (1) year of administration, coordination or program experience Required
• At least three (3) years of administration, coordination or program experience Preferred
• At least one (1) year of experience in a healthcare related environment Preferred
• At least one (1) year of leadership, management, or supervisory experience Preferred

Skills and Abilities

• Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
• Excellent verbal and written communications skills
• Excellent interpersonal skills
• Excellent organizational skills
• Excellent time management skills
• Strong project management skills
• Strong conflict resolution skills
• Ability to work independently with minimal supervision
• Ability to collaborate with stakeholders at all levels
• Ability to influence others to accomplish tasks outside of the direct span of control

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

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