Personal Assistant - Proficient in Google Suite,CRMs, and real estate knowledge

This is a remote position.

40 hours a week

Monday to Friday 8:30am - 5:00pm California Time (11:30 PM to 8:00 AM PHT) with 30 minute unpaid lunch (8 paid hours per day)


Job Description

As an Personal Assistant in this fast-paced commercial real estate compliance firm, you’ll be at the heart of operations, directly supporting the company president. This role offers a unique blend of administrative expertise and industry-specific knowledge, with potential for growth into more senior positions. You’ll manage critical tasks that keep the business running smoothly, from contact management and bookkeeping to research projects and document review. If you’re detail-oriented, tech-savvy, and passionate about real estate, this position provides an exceptional opportunity to make your mark in a specialized and growing field.

Responsibilities

• Efficiently manage contacts using RingCentral phone system and CRM software
  
• Perform basic bookkeeping duties, including tracking payments and associating them with specific deals
  
• Conduct weekly follow-ups on unpaid invoices to maintain healthy cash flow
  
• Lead and assist with research projects, collaborating with professional researchers when needed
  
• Oversee real estate listing management, including posting and removing listings as required
  
• Handle email correspondence for the company president, ensuring timely and professional communication
  
• Review and process documents related to real estate compliance, maintaining attention to detail
  
• Develop and refine processes for various administrative tasks, improving overall efficiency
  
• Potentially communicate with clients via email for tasks such as payment reminders
  
• Assist in creating and maintaining documentation for company processes and procedures
  

Requirements

• Proficiency in Google Suite and Microsoft Office applications
  
• Experience with CRM systems and ability to quickly adapt to new software tools
  
• Real estate background preferred
  
• Strong organizational skills with excellent attention to detail
  
• Exceptional time management abilities and capacity to prioritize tasks effectively
  
• Outstanding written and verbal communication skills
  
• Self-motivated with the ability to work independently and proactively
  
• Basic understanding of bookkeeping principles and practices
  
• Familiarity with real estate terminology and processes (preferred but not required)
  
• Ability to work US time zone hours
  
• Willingness to learn and grow within the role, potentially taking on increased responsibilities over time
  
• Discretion and ability to handle confidential information with utmost professionalism
  

Independent Contractor Perks

• HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job
  

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