Licensing Specialist

Title: Licensing Specialist

Classification: Exempt

Employment Type: Temporary (60–90 Days, with Potential for Extension)
Location: Remote (U.S. based)
Pay Rate: $25–$26 per hour (W2)

Join Equum Medical and be a driving force in revolutionizing acute care telehealth. As an innovative leader in the healthcare technology industry, Equum Medical is dedicated to transforming how patients access critical medical services.

Our cutting-edge telehealth solutions empower healthcare professionals to deliver exceptional care remotely, bridging gaps in accessibility and enhancing patient outcomes. By joining our dynamic team, you will have the unique opportunity to shape the future of acute care telehealth, significantly impacting countless individuals' lives while pushing the boundaries of what's possible in modern healthcare. We also promote flexible scheduling to help maintain work/life balance and long-term career sustainability. Together, let's lead the way in providing seamless, high-quality care to patients when they need it most.

Position Summary:

We are seeking a detail-oriented and proactive Licensing Specialist to support our licensing operations during a high-volume period. This temporary role (60–90 days) is fully remote and focuses on managing professional license renewals, DEA (Drug Enforcement Administration) and CDS (Controlled Dangerous Substances) registrations for our providers. The ideal candidate will have experience in healthcare licensing and credentialing, with a strong understanding of federal and state regulatory requirements.

Responsibilities:

• Manages credentialing process for all Equum contracted providers, in accordance with company standards, Federal and State laws.
• Maintains an up-to-date and accurate electronic physician file in the company’s credentialing database software (Modio Health).
• Monitor and track upcoming expirations of state medical licenses, DEA registrations, and CDS permits.
• Initiate and complete renewal applications accurately and in a timely manner to ensure uninterrupted clinical privileges.
• Communicate with providers to gather required documentation and follow up on outstanding items.
• Liaise with state medical boards, DEA, and CDS regulatory bodies to resolve issues or delays.
• Maintain accurate records in credentialing systems and databases.
• Ensure compliance with all applicable laws, regulations, and internal policies.
• Provide weekly status updates to leadership and escalate potential issues proactively.
• Assist with audits or reports related to licensing status as needed.

• Performs miscellaneous job-related duties as assigned

Skills and Qualifications:

• Knowledge of Modio Health credentialing software or similar software and ability to become lead user quickly.
• Ability to process computer data and to format and generate reports, particularly using Pivot Tables, VLOOKUP and other basic Excel reporting functions.
• Ability to foster a cooperative work environment.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Familiarity with DEA and CDS application/renewal processes.
• Strong organizational skills with the ability to manage competing deadlines.
• Excellent attention to detail and written communication skills.
• Proficient in Microsoft Office and licensing/credentialing software platforms.
• Ability to work independently in a remote environment.

Education and/or Experience:

• 2+ years of experience directly related to the duties and responsibilities specified.
• Knowledge of CAQH, FCVS, and other credentialing systems.

We are an Equal Opportunity Employer, committed to a diverse and inclusive workplace. We do not discriminate against any job candidate or employee based on age, race, religion, color, ethnicity, national origin, gender, gender identity/expression, sexual orientation, membership in an employee organization, medical condition, family history, genetic information, veteran status, marital status, parental status, or pregnancy. Equum Medical respects your privacy and is committed to maintaining the confidentiality and security of your personal information.